What not to paste into AI

Avoid names, addresses, phone numbers, email addresses, account numbers, credentials, access links, and anything that identifies a customer, employee, vendor, patient, student, or client.

Avoid private financial, legal, medical, HR, payroll, contract, security, and internal strategy information unless the tool is explicitly approved for that use.

Avoid confidential documents, screenshots, recordings, meeting notes, and client files when you do not control where the data goes.

Replace real names with roles, such as customer, supplier, manager, or applicant.

Use fictional numbers and simplified examples when you only need structure, wording, or a checklist.

Remove unnecessary context before asking for help. AI often needs less private detail than people think.

Do not use AI as the final authority for legal, medical, financial, safety, employment, or customer-impacting decisions.

Ask a person with the right responsibility to review before sharing or acting on sensitive output.

When in doubt, write the prompt as if it could be seen outside your organization.